The trend to live our lives in eco-friendly and sustainable manners is not slowing down, in fact it spills into every industry, including event planning. Sustainable event planning is one of the top 2019 event trends for the industry and every event planner would be wise to get on board.
Appealing to the good conscious of every attendee is important to spread the word that you are an active participant in a greater cause as well as making a real difference to avoid the depletion of our planet’s natural resources.
Large events can leave a large carbon footprint and produce a lot of waste. Some estimates put the average corporate conference producing 1.89KG of waste per day, with large events of 1000 attendees or more spread over three days producing the equivalent of 5,670 KG of waste which ends up in a landfill. There are many things that event planners can do to reduce this astronomical amount of waste produced by each event and it isn’t as hard as you might think.
By choosing to incorporate sustainable methods in your planning, purchasing and transportation methods, you can produce a less wasteful event to minimize the impact to the environment.
Methods to Incorporate for Sustainable Event Planning
Event planners need to think outside of the box when planning a sustainable, eco-friendly event. There are many different areas to consider and choices to make during the planning phase that can have a huge environmental impact when producing sustainable events. Here are a few ideas to focus on for a more eco-friendly live or corporate event production.
1) Go Paperless
Going paperless is a great way to start and a fairly simple way to have a large impact on reducing waste. There are many options to help event planners minimize the footprint created by reducing paper waste. Using social media, event apps and email subscriptions is an effective way to communicate with your attendees without producing paper.
Electronic delivery of meeting agendas and important information allows you to communicate immediately with your audience and easily make changes to the schedule. Electronic nametags or entry tickets are another way to reduce printing paper and promote a quicker and easier registration or check-in process. Going paperless provides quicker and easier communication, reduces your carbon footprint and also saves quite a bit of money in advertising and promoting costs.
2) Location and Transportation
Choosing the right venue and location for your event is a big opportunity to reduce the carbon footprint generated. Hosting an event in or near the same lodging area that many attendees will be occupying immediately reduces the need for transportation. Providing a shuttle service to and from your event will cut down on the carbon footprint and also provides convenience for your guests.
Budgeting is part of the early planning phase and provides an opportunity to reduce your carbon footprint by sourcing sustainable materials and evaluating line items where you can reduce waste.
Work with an experienced event production company who will partner with you to meet your goals and offers assistance in budgeting, purchasing and logistics with eco-friendly practices in mind.
Production Plus partners with you from the beginning to help you define, design, deliver and deploy all aspects of event productions. We take your vision from concept to reality to tell your spectacular story in a way that captivates your audience. Contact us to learn more about planning your next event with streamlined, sustainable and eco-friendly practices.Contact us today to learn more about planning an eco-friendly corporate or live event.