Audio visual services are a very critical component of any live or corporate event planning, often determining the success or failure of any presentation. Choosing the right Audio Visual production company as your event partner is a big decision that requires knowing the right questions to ask so that you are confident in your choice and the services you’ll receive. There’s nothing worse than big surprises on event day or unexpected bills for work you considered to be included.
Research AV Company Services and Terminology
It helps to know what you’re talking about before contacting AV companies with your questions and goals in mind. Knowing the terminology and the equipment that may be available to best support your event will be helpful when contacting AV companies for your own AV event solutions. Some venues offer AV services at a discount, this is where some education will really help you to make the best decision.
Third party Audio Visual production companies may offer innovative and creative ideas with more advanced equipment or just better solutions. It pays to ask the right questions of any discount provider and a reputable AV services provider to fully understand your options.
How to Prepare for AV Company Interviews
When interviewing potential AV companies for your event, come prepared with a list of relevant questions and all your event goals. You’ll want to clearly communicate to AV companies the following information:
- The size and demographics of your attendees
- The type of energy you want for your event
- The tone of the event; subdued, modern, musical, colorful, educational, etc…
- Your desired outcome from the event
- Portray your event vision and purpose
High energy events require stimulating and invigorating audio visual to keep the crowd engaged and entertained. Educational events need the right amount of focus on the presentation so that everyone can see and hear clearly, even guests in the back of the room. Whatever your ideas are, clear communication and the right questions to your AV solutions partner will guarantee that your event provides the AV services needed for success. Talk to your AV solutions partner about your wants vs. your needs and see what room you have in the budget to achieve your most important goals.
Production Plus, based in Chicago provides experienced AV services from skilled technicians who understand how to turn your vision into reality. We partner with you from the beginning to clearly understand the tone of your event and your specific goals and work with you to meet your budget. Contact us to learn more about our global event production solutions including experienced and professional AV services.